July 25, 2018
The Bureau often receives complaints from individuals who are unable to obtain their medical records or about medical records that are mishandled by providers. We want to remind providers of the requirements to maintain and provide medical records.
Pursuant to Michigan law, MCL 333.16213, an individual licensed or registered under the Public Health Code must keep and maintain a record for each patient for whom they have provided medical services. Unless a longer retention period is required under federal or state laws or regulations, or by generally accepted standards of medical or professional practice, a licensee must keep and retain each record for a minimum of 7 years from the date of service for that patient. A licensee is obligated under statute to fulfill these requirements, even in the event a licensee sells or closes their practice, retires from practice, or otherwise ceases to practice.
A licensee that fails to comply with this requirement is subject to administrative action against their license, including a fine up to $10,000.00. Further details regarding a licensee’s obligation to maintain patient records can be found here.
If you have any questions, please feel free to contact our office via email at BPLHelp@michigan.gov.
Bureau of Professional Licensing